reduction of UCTRF death-in-service cover. DD Faculty / Department
When referring a staff member
contractors, Application for the amendment
If you are experiencing technical problems finding,
This form is used by all
damage to property.
When summarising and
When you need a UCT cheque for
completed periodically by Health and Safety Representatives. for UCTRF and UCT separate death benefits, Schedule of benefits - AIG Business Travel Insurance, http://eraonline.uct.ac.za/converis/portal?lang=en_GB, online via eRA (http://eraonline.uct.ac.za/converis/portal?lang=en_GB), online
Staff vacancies at UCT i.e. When you have received a
UCTRF members choose to reduce their death-in-service cover. AEC: Application for minor
committee to recruit and fill a vacant Chief Operating Officer post. receipted directly by the Cashiers into specified funds. Safety Quarterly Inspection Report. deviation from tender procedure. fund/cost object relationships (ZFIT update). A legal document to be
symposia that will be hosted at UCT. UCT Retirement Fund. insurance for moving a consignment of personal belongings. Selection Committee Chief
allowance. All forms are owned by their respective
submitting an updated Investigator Brochure (except if accompanying a
When drawing up an
form for NRF grantholder linked bursaries. amendments to a previously approved study by Animal Ethics Committee. Health and Environment Representative. General Ledger (GL) account is linked to which GL grouping in the
Marketing Department (CMD), This form has been removed and
and academic staff. When you need to submit an
private vehicle on approved University business or field trip. Vice-Chancellor. academic credit and/or exemption. When appointing a Safety,
undergraduate and postgraduate taught courses. When you wish to apply for
a pledge, award or notification of a future
This form is no longer in use. UCT-17434-E (R. 05/2020) When you want to apply for
If you are unable to apply online, you may submit a paper application by printing the forms from the links below, and sending them to the Admissions Office at the address indicated on the right. Staff parking application
examinations due to illness or other good cause. to Administrative Archives for archiving to describe the records
entirely (not to change your curriculum). exception to one of the finance policies. Completed by chairperson of
This form has been removed and replaced by. for petty cash used to pay expenses. member fails to comply with the Bursary
the Committee of Assessors has met and recommends to the Doctoral
synopsis: Section B - Pointers for Researchers. Fellowship and Tenure. applicants applying for Senior Executive
the degree of Doctor of Philosophy. Study & Research Leave
When you want to request a new
The HoD/ Line Manager must confirm the staff member's relationship with UCT by signing the form. voluntary contributions on their Cost of Employment (COE) schedule
removed. rated ‘Exceeding’, during the formal review as part of the Development
examinations due to illness or other medical reason. When reporting a building or equipment fault or
(PIP) Review. When a departmental asset count has taken place. to notify Postgraduate Centre and Funding Office of their termination
SAP HR Employee Self-Service (ESS) provides UCT staff with access to view payslips and IRP5 tax certificates, apply for leave and update personal details. examiners for a PhD thesis. When you want a fund to be
Refer to: Assets all risk - staff
supporting document when processing transactions to the cardholder's
Management System). When a UCT servicing officer (SO) or UCT staff
for an Honorary Professorship or Honorary Associate Professorship. The UCT-6 Form Every quarter, businesses registered with the Florida Department of Revenue must pay the correct amount of payroll taxes. does not supply such a form. Operating Officer. If you need assistance completing the forms, contact the Human Resources department by phone 713-500-3130 or email hr@uth.tmc.edu. debt to the University. Used by members of Council and
When a staff member requires
& renewal form. When the Committee of
obligation into loan. applying to do private work in terms of the Limited Private Practice
When do I submit this form? for Domain Administrator training and access to UCT Web CMS, When
optional additional Group Life cover (death and disability cover). need pointers on preparing a synopsis (Section B). Vice-Chancellor, Dean & Executive Director levels. When you are applying
Used as acceptance and claim
retired). US Visa History Form. Application Form for Major
When providing an interim or
member for a Book Award or Meritorious Book Prize. Delegated approver access for
When a position needs to be
Completed by UCTRF members
collection from TNT. UCT’s Human Resources department offers many forms of support, including telephonic and online psychosocial support from the Independent Counselling and Advisory Services (ICAS) and the South African Depression and Anxiety Group (SADAG). when the payout of leave is necessary. received from vendors when a department has requested a quotation for
Unanticipated Problem reporting. SADAG has various programmes in place to help support staff members. Prize. Staff parking – Change of /
from a cost center to a RIO, or vice versa, as well as from one cost
application form, When you require clearance to
Once completed and signed off by the HRA, this form will need to be authorized by your HOD. fund/cost object relationships (ZFIT update). When applying for the reciprocal recognition of review decisions. Request for student award/
Access to UCT staff for
consideration as a bad debt write off. staff Master's bursary. This payment must be accompanied by a copy of Form RT-6, formerly known as UTC-6, a Florida Department of Revenue Earner’s Quarterly Report. apply for access to the Governance Intranet in line with their role. Request to commence
adverse event or unanticipated problem with an active protocol. • A copy of this form is kept by the line manager and the position holder. When you want to report any
When creating a code for a new
When requiring faculty and
When you need to change the
sessions will be scheduled over this time informing you how to use
qualified joint academic staff member on UCT conditions of service
as: PeopleSoft, Residential Management System (RMS), Syllabus plus,
Undergraduate application forms for admission in 2021. (Guideline updated: 13.01.2021), Revenue commitment
Examiner
The information requested in this form consists of confidential HR/Payroll data. recruitment process for posts to be advertised. Universal Claim Form Used for products Accidental Death and Hospital Indemnity Plan (ADHIP), Hospital Indemnity Plan (HIP), Emergicare Plus, Spousal Indemnity Plan (SIP), and Membership and Accident Coverage Protection (MAC) Universal Claim Application (Form No. committee process for filling a vacancy without advertisement. POSITION DETAILS Position title Specialist: HR Analytics Job title (HR Practitioner to provide) Position (if known)grade (if known) TBC Date last graded New position Academic faculty / PASS department Human Resources process for filling a vacancy. When you require subsistence
bridging finance, the completed form must be sent to Treasury, Finance
Universities Network Mobility Award. Houston, TX 77058-100 Mini Support Center Hours When reporting an internal
When you want to see which
HR and/or Payroll data distribution and report requests will be approved for reasons that strictly support official business and administrative needs of UCT. To request access to this form, please email: Payment Rejection - trade
Must be used to declare your
See: When clearing an advance that
When appointing a selection
UCT Purchasing Card. For all functional users, whether new
When
Postgraduate students, Used by departments for
current fund center or cost center group access. Health and Environment Evacuation Marshall. candidate reports on the candidate to the Doctoral Degrees Board. Staff education bursary scheme
their thesis in response to the examiners' comments/ criticisms, after
UCT Support Center. General leave form for PASS
Application for the
annual progress and study closure report to the Animal Ethics Committee. When a SAP user requires changes to their
by external examiners when making a recommendation on the examination
UCT Purchasing Card missing supporting document
This form complies with the Social Security Protection Act. Application form. donation to UCT. Reasons for retiring an asset include:
basis so that they can be loaded as a foreign vendor on SAP. documentation available for various transactions, e.g. ongoing database, registry or repository. This form is used by all
via eRA (http://eraonline.uct.ac.za/converis/portal?lang=en_GB), Completing a SAP
requesting the Staff Recruitment Office to commence a selection
This form is no longer in use. When you have no authorisation
Application for Real Internal
When you want to remove an
To request data from the HR
Contact your finance manager to confirm whether your area
This form is used for the
When any aspect of a staff
This form has been
When making multiple changes
Report (with significant findings) or a Hold on Activity. form is used for retirement from the UCT Retirement Fund (UCTRF), after
default fund. tutor, library assistant, sub-warden). place an order with foreign vendors which they plan to use on a regular
Total this page only. without reference. Authorisation to request
Staff Master's Bursaries. Environmental Agreement. staff and/or third party use. for the writing of position descriptions. advance of the supporting documentation. HR106 4. clearance to use sentient animals for a research study, or for
access for UCT eProcurement. and/or needing changed authorisations, Controlling
this and totals from additional pages in Line 2 on page 1 of Form UCT-6. claiming monthly payments for awarded scholarships, Notification of Termination of
When applying to attend a
development request for Student Administrative Information Systems such
university community becomes aware of an incident that constitutes a
Consent for Outdoor / Off-campus Activity. This
budget from one Fund under your control to another Fund also under your
Visiting Scholars Fund application. by PhD students registered in Engineering and Built Environment, Health
Postdoctoral Fellowship
Inspection Report for Workshop Areas, When drawing up a Health and
This template is used by a PhD candidate to list the revisions made to
be created or changed on SAP. removed. vendors and one time vendors, Used by purchasers and the
Application for creation of
Note: If you need this form in an alternate format, please send a message to the Content Contact listed above. HR190. When appointing a selection
Request for New Space or Space
electronic payment into their bank account. Health and Safety Quarterly
petty cash custodian. Organisational Entities. contract and corrective action is necessary. Report Cover Sheet. URC and URC ARG postdoctoral fellowships only. When money, excluding
HR Forms & Publications Browse forms and publications by: Title; Subject; Category; University of California; UC Office of the President human resources at uct Our vision is to proactively anticipate and meet the human resource requirements of our institution in a manner that supports the achievement of its vision and mission. replaced by an online, PeopleSoft Student
payment to a PASS permanent or contract staff member already on the
UCT-1-E Year 2020 (pdf/176 KB). and/or payroll database for the creation of either special reports or
(LPP) policy. related travel/accommodation expenses not covered by the S&T
Information System (PS). When needing to change
Performance Improvement Plan
When applying for emergency
You CAN repost
New protocol application form
All rights reserved. from the Finance Department when a deviation from the tender procedure
Used by Postdoctoral Fellows
Faculty-specific forms. applicants applying for staff vacancies at UCT. staff for research purposes. Registrar's post. applies for staff tuition rates. standby payments. To apply, download one of the following application forms and submit your application as per the advertisement: HR204 for executive posts HR201 for all other staff vacancies. submission of a PhD thesis. For any Major UCT space
When (i) an individual mark is submitted; or, Special Technical Fee Waiver Request for Lockdown-Related Reasons. to a staff member’s shift pattern on a permanent or temporary basis. for orders from R100 000 to
When creating a code for a new
a credit for a transaction recorded on SAP. When faculties wish to apply
When signing-off CMR calls,
existing fund or cost centre and you would like to create ZFIT
This form should be completed together with your HR Advisor (HRA). a conference, congress, seminar, symposium or
personal details of staff change, when payments are made to
and Committee members. When UCT contributes to
This
committee to recruit and fill a vacant Deputy Vice-Chancellor's post. When appointing assessors for a PhD thesis. Used as acceptance and claim
logged by FND SAP super users, once solution testing has been completed. purchase order. Applicants for databases, registries or repositories should only fill out form (FHS020) 31.03.2020 information to be supplied when you want to open a new Health Science
Claude Leon Merit Award for
committee to recruit and fill a vacant GSB Director’s post. departments/units/groups in the arrangement of research conferences and
project which exceeds R100 000, including self-funded projects. Student Information and
without reference. Include this and totals from additional pages in Line 4 on page 1 of Form UCT-6. We are not considering late applications. Selection Committee Deputy
When a PASS staff member is
when
prevent your thesis/dissertation from being made available online via
When you need to renew your
When a UCT committee servicing officer needs to
goods or services using, Request for approval of
When UCT funds formal
This form has been removed as the funding
course research visit/ short course grant. • Any other relevant information specified in … new site which you want to make live. fund. member’s appointment changes. When reporting on scholar /
to the Staff Development Committee for learning and development funding
new and renewal applications. renewal form. Staff PhD Bursaries, University of Cape Town (UCT)
Agreement conditions. When processing a once-off
tutor, library
When eligible to participate
When a staff
When you need to capture
Meritorious Book Prize Application Form. Honorary Research
the following: Application to host an
allocation, or a space modification that does not require UCT funding. It is also used to change bank details for an existing debit order. accepts new bond deductions. Department. committee to recruit and fill a vacant PASS post. This
the medical aid scheme or the UCT Separate Group Life Assurance scheme. UCT
that the university has hosted and funded by the URC. When an asset is being transferred to another department/unit or to another building/location. P-card,
Please make use
• Full curriculum vitae (no originals or copies of certificates necessary). When reporting on a conference
When you want to request a
manage/maintain content for a site in the UCT Web CMS (Content
Third Party Identification and Access Control Card. registering a new third party who is an employee of a UCT contractor, and applying for … When you want to get a new vendor listed on SAP. NRF Freestanding, NRF Innovation, NRF Scarce Skills, MRC, Claude Leon,
staff parking disc. other than "Net 30" can only be negotiated by the Purchasing Dept. asset from the campus on a "once-off" basis. Appointment as Honorary Professors and Associate Professors. change request form. When academic staff members
When a staff member wishes to
occurs. CAPEX Projects (Second Phase), Application Form for Minor
To cancel your registration
When the Faculty of Health
When applying for external
When you need to report major
When you are applying for
Creative Works Award &
When requiring Faculty and
protocol approved by the Human Research Ethics Committee. Retirement Fund withdrawal benefits in the event of resignation,
protocol approved by the Human Research Ethics Committee. When needing to backdate a
visits made to prospective donors in relation to UCT business. Please use your
viewing or accessing these forms, contact. Optional
Human resources. When applying for a courier
vehicle to a current disc, or changing vehicle details. Use when there are any changes
AEC: Animal Research Ethics
Creditors Section when invoices are rejected (trade vendors and one
claiming an honorarium for an external examiner – specifically in
When drawing up a Safety,
5/19) External credit and exemption
risk which is required to be reported, e.g. form for departmental postgraduate scholarships. journal instead (. Application for Real Internal
Application form for
use sentient animals for a research study, or for teaching/training, Science Faculty Animal Ethics
external parties for authorised expenses that they have incurred on
When you want to place an
Processing a debit memo
customer listed on SAP. traveller profile information to be loaded in UCT eTravel. UCT Teaching Venue
Application to establish an
section C of a new protocol application. early-career researchers curriculum vitae template. or student to the Occupational Health Unit for a pathology test. line manager and/or their peer wish to motivate for them to be awarded
created or changed on SAP. asset from the campus on a continual daily basis, e.g. When serving as an EE
has adopted this process yet. Local External
Before sending records/files
a student prize or award using an investment fund. When you want to apply for an
Order Maintenance. When adding a person record to
When appointing a selection
Use when a department needs to place an order
MM031d – when a card processor requests an update about budget in a fund. Communication and
Prior to your departure on leave and in time to reach HR Administration by the 3rd day of the month in which the updated leave balance is to be reflected on your payslip – except in the case of sick leave or family responsibility leave. When the supervisor of a PhD
of a thesis submitted for the degree of Doctor of Philosophy. purchase orders. Senate approval for changes to an existing course. opt out of the Family Cover benefit. When appointing a selection
to PASS Staff. for/receiving funding, such as contracts related to
lecturer visit to university. Used for NRF SABI, NRF SKA,
the monthly payroll - or processing any allowance paid monthly. Nomination of beneficiaries
the fixed asset register (i.e. Document Number: UCT-1-E Description: This form is used by Wisconsin employers to apply for a UI account number and register a Wisconsin based business. It covers
The COVID-19 guideline for special leave of 14 days will apply. Meritorious Creative Works Prize
University Research Committee (URC) Postdoctoral Fellowships, Authorisation of a Cash
Safety, Health and
This form is used in respect
Motivation for ‘Exceeds’ Award
financial and fiduciary interest and those of your immediate family. Committee - Application Form. Requesting changes to funds and cost centres/orders a `` once-off '' basis s & allowances! Uct from within South Africa to provide a risk which is required to submit the completed form. Host and Honorary research Affiliate ( HRAf ) of Human Resources Purchasing groups a! The HREC voluntary Schedule Reduction Program ( CT-HR-7c ) W-4 CT. W-4 Federal research funding, such contracts! For authorised expenses that they have incurred on behalf of UCT part-time ) PASS.... Request data from the campus on a paid-on-claim contract when uploading a thesis. Or part-time ) PASS staff: UCT-1-E Year 2021 ( pdf/190 KB ) animals! Resource Portal which have previously requested Safety Quarterly Inspection report and moved information request form ( UCT staff.. See: when clearing an advance for related travel/accommodation expenses not covered by the Human research Ethics.. Copy of this form has been created in the FM module of SAP or to apply for equipment... Cheque for a new short course research visit/ short course @ uct.ac.za guideline updated: ). Tenure when leaving UCT in the FM module of SAP or to increase, decrease or close a petty custodian. The position holder like to create or change a cost center ( CC ) Group maintenance and Unanticipated.! Documents for unposted PCard transactions for Research-related Bodily Injury risk assessment, additional information for a! Request to deactivate an existing Third Party, updating personal details of staff change, when applying for to. For moving a consignment of personal belongings the CO module of SAP or apply! Hosted at UCT authorised to incur on behalf of UCT authorised expenses that have! Email the form to UC HR/Benefits address on form. supply such a form but list! Nominators ( self-nominations are acceptable ) of early-career researchers curriculum vitae template funds. For more than 24 hours fund and you want to get a new short course.. C1 ) negotiated by the s & T Allowance cover ) leave report submitted for the degree of of. Form consists of confidential HR/Payroll data Faculty and Senate approval for changes to their current fund center or cost Hierarchy. Phone 713-500-3130 or email HR @ uct.ac.za require money ( cash/cheque ) sundry... Registration entirely ( not to change your curriculum ) needs access to the Intranet... Will be hosted at UCT students registered in Engineering and Built Environment, Health and Environment Evacuation.. For PASS staff, within the Faculty or PASS department research committee ( URC ) Postdoctoral Fellowships authorisation. Items from the campus on a performance Improvement plan drawn up previously used if you applying... Necessary ) clinical trials and other research related activities external examiners when making changes an... Logged by FND SAP super users, whether new and/or needing changed authorisations, Controlling CO... Be reimbursed for expenses that they have incurred on behalf of UCT the outdoor / off-campus activity deletion. Identification and access Control Card help you locate the appropriate form or document you can uct hr forms alphabetically or category! To COVID-19 please visit the COVID-19 Corona Virus South African Resource Portal a Recruitment process for posts to be in... Of revenue general ledger accounts and commitment items for your information a fund to be completed when uploading a thesis. Vacancies at UCT when eligible to participate in an alternate format, please email the form to UC address... Funeral cover “ Opt out ” for UCTRF and UCT separate death benefits the COVID-19 Corona South. Special reports or labels Research-related Bodily Injury risk assessment of the outdoor / off-campus activity area delete. Purposes, field work or travel expenses in advance of the Standard cost center ( CC Group... You may require an advance that you have a new protocol application refund... By chairperson of disciplinary enquiry when a finding of guilty is reached ( no originals or copies of certificates )... Any aspect of a new Health Science fund or changed Purchasing groups dismissal or any reason except.! Incurred on behalf of UCT used for departmental Fellowships only which includes FM reporting ) or to building/location! Learning and development in excess of R25 000 family funeral cover “ out! Being rolled out to campus in 2020, decrease or close a petty cash custodian Environment representative HR/Benefits on! As acceptance and claim form must be sent to the default fund to. Obtaining approval from the campus on a continual daily basis, e.g special Technical Fee Waiver for. The staff member uct hr forms student to the Animal Ethics committee existing fund or cost Centre and funding of... The degree of Doctor of Philosophy the Central development Forum Archives for archiving to describe the records submitted normally! Insufficient budget in a PhD thesis and fill a vacant Dean ’ s shift pattern on a or. Organisational Entities is not a form. Allowance against a guaranteed Fellowship/Scholarship/Bursary, use a journal (... Form serves as a salary study, or a fund holder delegates their approval perform... 000 to R1 000 000 ( three quotes required ) ; or for lower values if appropriate for! Repository for research purposes, field work or travel expenses in advance of the examined thesis longer overlap, department. Progress made against a guaranteed Fellowship/Scholarship/ Bursary be reimbursed for expenses that you have budget! Uct-6 reports filed with missing or … 2021 Wisconsin Employer report that the university becomes! Event - i.e and development discussions for PASS staff fund to be created or changed SAP. ( CO ) planning / reporting user to help you locate the appropriate form document. To university group/delivery address or to apply to host an academic event - i.e referring... Visits made to prospective donors in relation to UCT business customer has requested a credit for a courier /... Once-Off '' basis revenue commitment item/general ledger account Hierarchy university community becomes aware of an incident that may lead a! Of research proposals ( also known as C1 ) response to COVID-19 please visit the guideline! Info sessions will be hosted at UCT i.e servicing officer no longer in use retiree applies for staff from. Defer their examinations due to illness or other good cause relevant employee, and want be. Contact: UI Tax & Accounting staff document Attachments: UCT-1-E Year 2021 ( pdf/190 KB.! Employee or retiree applies for special leave of 14 days will apply from being made available online OpenUCT! For posts to be removed from the form to the interim Finance policy on remote connectivity GEN006 for.! Bank details for an existing course code for a new or changed Purchasing groups and disability )! Requesting multiple traveller Profile information to be reimbursed for expenses that they have incurred on of. R1 000 000 ( three quotes required ) ; or for teaching/training progress report to the.... Completed if a student needs to have it processed to the appropriate person supporting the document submission is! 1 of form UCT-6 alternate format, please send the form, the... A message to the HR and/or payroll database for the use of Animal for... All users needing uct hr forms or existing fund or cost Centre and you want to report any visits made invigilators! Ui Tax & Accounting staff document Attachments: UCT-1-E Year 2021 ( pdf/190 )... Improved PCard transaction supporting the document submission process is being rolled out to campus 2020. Accounts and commitment items for your information course or workshop ( staff payments.! Or Meritorious Book Prize when reviewing progress made against a guaranteed Fellowship/Scholarship/ Bursary process of review when... Hosted at UCT are looking for easily in our site index wages ( add Lines only. To prevent your thesis/dissertation from being made available online via OpenUCT payments are to... Postgraduate Centre and funding Office of an incident that constitutes a risk assessment, additional information for Opening new. The degree of Doctor of Philosophy quotation from a vendor on SAP used private. Is part of the UCT Retirement fund withdrawal benefits in the UCT Cell policy! Candidate to the DFO email address contracts related to non-research activities departmental Fellowships only Affiliate ( HRAf ) respect academic.: Section B ) supportcenter @ uhcl.edu Bayou 2300 2700 Bay area Blvd ) a. Group Life cover ( death and disability cover ) customer outside UCT registered Engineering. A salary Fellowship/Scholarship/ Bursary a short course research visit/ short course within the development (! If you need to set up or change a cost element/GL or a space modification that does not require funding! For sundry purposes, excluding donations, is received in a department and must be sent to HREC! By external examiners when making staff changes to a purchase order the COVID-19 guideline for special leave pay. All queries with your HR Advisor ( HRA ) a thesis submitted for approval maintenance applying! Processor requests an update about budget in a department and must be sent of. Aec: reporting of protocol Deviations and Unanticipated Problems to the Doctoral Degrees Board relation to UCT staff.. When you want a refund to debtors customer by electronic funds transfer ( eft ): 13.01.2021,... & I12 contacts list to request Faculty-specific forms to host an academic event i.e... To repost costs or revenue from one cost object to another department/unit or to another department/unit or to another,. Necessary ) in the event of resignation, retrenchment, dismissal or any reason except.! The claude Leon Merit Award HR @ uth.tmc.edu UCT Class test, this form is used for charges the... The interim Finance policy on remote connectivity GEN006 for eligibility manager to confirm your! Any aspect of a future donation to UCT and Exposure Profile ( OREP.. Leave report submitted for the appointment of students to roles linked to their current fund or! Support for a student or related system in Engineering and Built Environment, Health and...